This Privacy Policy explains how AKimballEngineering LLC collects, uses, discloses, retains and protects personal information in the course of running a computer integrated systems design practice from Sandy, AKimballEngineering LLC is the developer of this website and the controller responsible for the information described here. The website is published under the developer name A Kimball Engineering, and the two names refer to the same organization throughout this policy. information described here. We work on control system architecture, SCADA and HMI integration, industrial network engineering, PLC and relay logic commissioning, instrumentation loop design and legacy system modernization for manufacturing plants, and this website is the public face of that work. We have written this policy in plain English so that any visitor, client, contractor or job applicant can understand what happens to personal information and what choices remain available.
1. Scope of This Policy
This policy applies to personal information that AKimballEngineering LLC collects through this website, through email and telephone contact, through proposals, quotations and contracts, and through the ordinary course of delivering engineering services to clients. It applies to visitors, prospective clients, client staff who work with us during a project, suppliers, subcontractors and applicants who send us a resume or enquiry. It does not apply to information held by third parties whose services we do not control, and it does not apply to the operational data of a client plant beyond the limited access we need to commission and support control systems.
Because our practice is technical, much of what we handle is not personal information at all. Tag lists, loop sheets, network schedules and program logic are engineering records. Where those records happen to contain the name, badge number or contact details of an individual, this policy governs how that personal element is handled.
2. Information We Collect
We collect information that you choose to give us and a limited amount that is generated automatically as you use the site. The categories below describe what we hold.
Contact details
Your name, company, job title, postal address, email address and telephone number when you write to us, call us, submit the contact form or request a quotation. We keep the details needed to identify you and to reach you about a project.
Project correspondence
The content of messages, meeting notes, site visit records, requests for information, change requests and approval records exchanged during an engagement. These records document what was agreed and help us deliver safely and consistently.
Technical and network information
When you visit the site, our hosting environment may record the internet protocol address, browser type and version, device type, operating system, referring page, pages viewed and the date and time of access. This information is used in aggregate to keep the site working and to understand which pages are useful.
Recruitment information
If you apply for a role, we may hold your resume, work history, qualifications, references and the notes taken during an interview, to the extent the law allows and for as long as needed to assess your application.
Sensitive information
We do not seek sensitive categories of personal information such as health data, biometric identifiers, precise location traces or information about political or religious beliefs. Please do not send such information through the website.
3. Sources of Information
Most of the information we hold comes directly from you. You provide it when you complete the contact form, send an email, telephone the workshop, sign a contract, issue a purchase order or attend a meeting. Client organizations may also share the details of their staff who will work with us on a project, and suppliers and subcontractors pass us the contact details of the people who handle our orders.
A smaller portion comes from automatic collection at the hosting layer and from public or commercial sources such as business directories, company websites and professional networking profiles, which we use only to confirm that a business contact is current and relevant to our engineering work.
4. How We Use Information
We use personal information for clear and limited purposes. We respond to enquiries and provide the quotations and technical answers that people ask for. We plan, deliver, commission and support the engineering services a client has engaged us for, which can include scheduling site visits, coordinating with plant personnel and documenting the work. We issue invoices, keep accounting records and pursue or defend legal claims. We maintain the security of our workshop, our systems and our client sites. We improve this website and our service quality by understanding how visitors use the pages we publish. We manage recruitment and, where you have agreed, we send occasional business updates about our practice.
We do not sell personal information. We do not use personal information to train unrelated products. We do not build consumer profiles for advertising, and we do not allow third parties to use the information we hold for their own independent marketing.
5. Legal Bases for Processing
Where the law requires a legal basis for processing, we rely on one or more of the following. We process information to perform a contract with you or to take steps at your request before entering a contract, for example when preparing a quotation. We process information for our legitimate interests in running an engineering business, provided those interests are not overridden by your rights, for example when securing our systems or improving our services. We process information to comply with legal obligations, such as tax and accounting rules, workplace safety duties and records retention requirements. Where we rely on consent, for example for a newsletter or for an optional site feature, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before withdrawal.
8. Service Providers and Processors
Like most modern businesses, we rely on a small set of suppliers. These may include a website hosting provider, an email service, a document storage service, an accounting platform and a telephony provider. Each supplier is chosen with care and is engaged under terms that limit its use of personal information to the service it provides to us. Suppliers are required to apply appropriate technical and organizational safeguards, to restrict access to authorized personnel, and to return or delete information when the relationship ends.
We review our suppliers periodically. When a supplier changes its practices in a way that affects personal information, we assess the change and update our records, and we look for an alternative where the change would reduce the protection we can offer.
9. International Data Transfers
AKimballEngineering LLC operates from the United States and stores most information within the country. Some suppliers may process information in other jurisdictions, and a global engineering project may involve exchanging documents with a client site abroad. Where information moves across a border, we take steps to ensure it remains protected, using recognized safeguards such as standard contractual clauses, supplier commitments and, where appropriate, additional technical measures. You may contact us for more detail about the safeguards that apply to a particular transfer.
10. Data Retention
We keep personal information only as long as we need it for the purpose it was collected, plus any period required by law or by the need to protect our legal position. Enquiries that do not lead to work are usually deleted or archived within a reasonable period after the matter closes. Contract and project records are kept for the life of the relationship and for a defined period afterward, because engineering records often need to be consulted long after a plant is commissioned. Accounting records are kept for the period required by tax and company law. Recruitment records for unsuccessful applicants are kept for a limited period unless the applicant asks us to hold them longer, and are then securely destroyed.
When the retention period ends, we delete or anonymize the information using methods appropriate to the medium, so that it can no longer be linked to an individual.
11. How We Protect Information
We protect personal information with a combination of organizational and technical measures. Access is limited to people who need it for their work, and accounts are protected with strong credentials. Devices that hold business information are kept updated and, where appropriate, encrypted. Our workshop and document storage are arranged so that physical records are not left exposed. We train our team on handling information safely, and we keep records of the safeguards we rely on.
No method of transmission or storage is completely secure, so we cannot promise absolute security. If a breach ever affects personal information, we will investigate promptly, take steps to contain it, and notify affected individuals and authorities as required by applicable law.
12. Your Privacy Rights
Depending on where you live, you may have some or all of the following rights. You may ask to know whether we hold personal information about you and to receive a copy. You may ask us to correct information that is inaccurate or incomplete. You may ask us to delete information that we no longer need or that we hold without a lawful basis. You may ask us to restrict or object to certain processing. You may ask for information in a portable format. You may withdraw consent where consent is the basis for processing. You may ask not to be subject to a decision made solely by automated means, although we do not currently make such decisions about individuals.
To exercise a right, contact us using the details at the end of this policy. We may need to confirm your identity before acting, and we will respond within the time required by law. We will not discriminate against you for exercising a right.
13. Your Choices and Opt Outs
You can choose what information you give us and how we communicate with you. You may decline to provide optional details, although some fields are needed to answer an enquiry or to prepare a quotation. You may ask us to stop sending business updates at any time, and every such message includes a simple way to opt out. You may configure your browser to limit cookies, and you may contact us to ask that we delete an enquiry that did not lead to work.
Where a client plant shares the details of its own staff with us for a project, that client remains the primary point of contact for those individuals, and we handle the details only as needed to deliver the work agreed.
14. Privacy for Children
Our services are designed for industrial and business clients, and this website is not directed at children. We do not knowingly collect personal information from children under the age of sixteen. If you believe that a child has sent us personal information, please contact us and we will delete it promptly. Where a plant tour or an educational event involves young visitors, any information collected is handled under the supervision of the responsible organization and in line with applicable rules.
15. Information in Industrial Projects
Delivering engineering services sometimes means that we are present on a client site and may see or handle operational records that belong to the client. These can include production data, equipment histories, maintenance logs and, occasionally, the details of employees who operate the plant. When we handle such records, we do so as a service provider under the client instructions and the contract between us. We use the records only to perform the work, we keep them separate from our own marketing activity, and we return or delete them when the project ends unless the client agrees otherwise.
We also take care with the confidentiality of plant designs, drawings and program logic, because these are the commercial heart of a client business. Access is restricted to the engineers who need it, and sharing outside the project team happens only with client approval.
16. Marketing and Business Communications
We send business communications only where we have a lawful basis to do so, such as an existing relationship or your consent. Messages are limited to information that is relevant to our engineering practice, such as a service update or a note about a commissioning window, and they always include a way to opt out. We do not buy contact lists for cold marketing, and we do not sell or rent your details to anyone. If you ask us to stop, we will stop promptly and keep a minimal record of your request so that we honor it in future.
17. Third Party Websites
This website may link to other websites that we do not control, including client sites, supplier pages and industry resources. We are not responsible for the privacy practices of those sites, and their handling of personal information is governed by their own policies. We encourage you to read the privacy notice of any site you visit after leaving ours. A link from our site does not mean that we endorse the content or the practices of the destination.
18. Changes to This Policy
We review this policy from time to time and may update it to reflect changes in our practice, in our suppliers or in the law. When we make a material change, we will update the effective date at the top of this page and, where the change is significant, provide a clearer notice. The version published here is the current version and replaces all earlier versions. We encourage you to review the policy periodically so that you always know how we handle personal information.
19. Complaints and Supervisory Authorities
If you have a concern about how we have handled personal information, please contact us first so that we can try to resolve it. We take complaints seriously and will investigate and respond within a reasonable period. If you are not satisfied with our response, you may have the right to complain to a supervisory authority or data protection regulator in your country or region. We will cooperate fully with any authority that investigates a complaint, and we will provide the information needed to resolve the matter.
20. How to Contact Us
For any question about this Privacy Policy, or to exercise a right described here, please contact AKimballEngineering LLC using the details below. We will respond as quickly as we can.
Organization: AKimballEngineering LLC
Address: 10983 S Sady Ln, Sandy - 84070-5403, United States (US)
Email: projects@akimballengineering.lol
Phone: +13204954599